What is probative value certification?

When you attach your digital receipts and invoices to your Qonto account, we certify and store them. Thanks to probative value certification, the digital version of these receipts and invoices have the same legal value as the original. In the event of an audit, you can justify an expense by providing the relevant authorities with the digital version of the document that has been certified by Qonto. While many banking institutions allow you to attach a picture of your receipts, not all of them actually certify them. Keep your eyes wide open when looking for your new business account and make sure the provider you choose handles this crucial step for you. Qonto is backed by a service provider to create an automatic electronic signature and digital stamp for each receipt or invoice attached to Qonto. You'll also be able to get the exact date and time of the certification. Once submitted and certified, your receipts and invoices are stored indefinitely and securely, in line with European eIDAS regulation. In the event of an audit, all you have to do is to export your receipts.

Can I really throw away my receipts?

Probative value certification means the receipts scanned have the same value as the paper receipts. To make sure that the documents uploaded to Qonto are certified, you will need to ensure that the digital copy of the document is 100% identical to the original: The document copy should be readable and unmodified The colors of the document should be the same as on the original document The document copy should not be cropped or cut If the documents submitted do not comply with our recommendations, only the original paper version of the receipt will be valid in the event of an audit. To learn about your company's policy regarding probated receipts, we advise you to discuss it with your accountant.

How does Qonto authenticate my receipts?

When you scan your receipts with your Qonto app, Qonto notarizes and archives them for you. Thanks to authentication, the digital version of your invoices and receipts that you add to your transactions has the same legal value as the original paper one. In case of an audit, you can present the certified digital receipts to justify your expenses. Digitization of receipts is possible with some other banking providers, but they rarely certify the scanned documents as well. When selecting your new business account, make sure that the provider you choose takes this crucial step into account.

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